Inet International Inc. – Privacy Policy

Last Updated: January 1, 2025

1. Introduction

Inet International Inc. (“Inet”, “we”, “us”, “our”) operates the websites inet-international.com, inetstudy.ca, and related services (collectively, the “Site”).

This Privacy Policy explains how we collect, use, disclose, protect, and retain personal information, including personally identifiable information (“PII”), when you:

• visit or use the Site;
• join the Inet Panel; or
• participate in market research surveys and incentive programs (“Opportunities”).

By using the Site or participating in Opportunities, you consent to the handling of your personal information as described in this Privacy Policy and in the Inet Terms of Service.

Inet complies with all applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (“PIPEDA”) and relevant provincial legislation.

2. Scope & Applicability

This Privacy Policy applies to:

• licensed healthcare professionals (“HCPs”) who register with Inet;
• members of the Inet Panel;
• participants in Inet-administered or supported research activities;
• visitors to the Site.

This Policy does not apply to patient information handled in your clinical practice. The Site is not intended for the transmission or storage of confidential patient information.

3. What Personal Information We Collect

“Personal information” means information about an identifiable individual, including data that can reasonably be linked to you.

3.1. Registration & Membership Information

• Name
• Email address
• Mailing address (for payments)
• Phone number (optional)
• Jurisdictions of licensure
• Professional designation and specialty
• Licensing or registration details
• Confirmatory professional demographics
• Login credentials

3.2. Panel Profile & Additional Demographics

• Clinical areas of focus
• Practice type
• Years in practice
• Survey participation preferences

3.3. Survey Participation Data

• Survey responses
• Timestamps and completion metadata
• Device/browser information
• Screening and eligibility responses
• Incentive eligibility

3.4. Payment & Honoraria Information

• Preferred payment method
• Email or mailing address for payments
• Payment balance and history
• Tax information (when legally required)

3.5. Technical & Usage Data

• IP address
• Browser type
• Date/time of access
• Pages visited
• Cookies and identifiers

3.6. Communications with Us

• Contact information
• Your messages and attachments

4. How We Protect Personal Information (PII)

Inet uses reasonable safeguards to protect personal information, including:

• Access-controlled databases
• Encryption (where appropriate)
• Firewalls and secure hosting
• Vendor confidentiality agreements
• Employee privacy training

5. How We Use Personal Information

Verification & Eligibility

• Confirm HCP status and Canadian residency
• Authenticate accounts

Panel & Account Management

• Maintain Panel membership
• Manage profiles and preferences
• Process opt-outs or removals

Survey Administration

• Send survey invitations
• Screen for eligibility
• Detect fraud or duplicate responses
• Conduct research fieldwork

Honoraria Administration

• Track eligible studies
• Process and deliver payments
• Maintain accounting and audit records

Service Operation & Improvement

• Operate and improve the Site
• Analyze usage (de-identified)
• Fix technical issues

Compliance & Legal

• Meet Canadian legal requirements
• Respond to lawful requests
• Prevent fraud or misuse

6. Patient Information

The Site is not intended for storing or transmitting identifiable patient information. You agree not to include identifiable patient data in any communication or survey response.

7. Cookies & Tracking Technologies

Inet uses cookies to:

• Maintain sessions
• Improve Site functionality
• Analyze usage
• Prevent fraud

8. How We Share Personal Information

Inet does not sell personal information.

8.1. Research Clients

We share information in de-identified or aggregated form unless you explicitly consent otherwise.

8.2. Service Providers

We share information with trusted vendors who support:

• Survey hosting
• IT/security
• Payments
• Communication
• Data analysis

8.3. Legal Requirements

We may disclose information when required by law.

8.4. Corporate Transactions

Your information may be transferred in a merger, acquisition, or similar event.

8.5. With Your Consent

Additional disclosure occurs only with your explicit consent.

9. International Transfers

Some service providers may process information outside Canada. Inet ensures appropriate legal protections and safeguards.

10. Data Retention

Inet retains personal information only as long as necessary for service delivery, legal compliance, payment records, and audit requirements.

11. Your Rights

• Access your personal information
• Correct inaccurate data
• Withdraw consent for non-essential uses
• Request deletion (subject to legal limits)
• Request information about our data practices

12. Children’s Privacy

The Site is intended for adult healthcare professionals only.

13. Contacting Inet About Privacy

Email: info@inet-international.com

Mailing Address:
Inet International Inc.
7608 Yonge Street
Suite 314
L4J 0J5, Canada

14. Changes to This Privacy Policy

Inet may update this Privacy Policy from time to time. Your continued use of the Site indicates acceptance of the updated Policy.